What is an automatic transcription for lawyers and how is it carried out?
Nowadays, transcriptions in the legal sector are becoming crucial, given that with the establishment of the new Spanish Law 13/2009 of November 11th, the audiovisual recording of the oral proceedings in the corresponding device is introduced; making unessential the drafting of the trial proceedings by the Lawyer of the Administration of Justice, like traditionally, and thus replacing the steno-typist work of the manual stenographer with a transcription of the proceedings.
In addition, transcripts save time and money for lawyers and other professionals in the sector by having access to detailed written content of oral hearings, declarations, and other proceedings.
- What is needed to make a transcription?
- What technologies are needed?
- Is there a solution that allows trial transcripts?
- What are the advantages of automatically transcribing a judgment?
What is an automatic transcription for lawyers and how is it carried out?
1. What do we need to make a transcription?
A transcription consists of converting an audio or video file to a text file. There are two main types of transcription: literal transcription and natural transcription.
In a trial the judge usually requires a literal transcript. That is, transcribing everything that is said, errors and repetitions of the participants included, without restructuring the sentences, correcting errors, or modifying the oral message, unlike natural transcription, which, by not including this type of actions, is usually less reliable and of shorter duration.
Transcription requires equipment that allows for very high signal qualities in the recordings and, at the same time, very powerful transcription software.
2. What technologies are needed?
A software indicated to perform a correct transcription is one that has a series of technologies, among which are, mainly:
- Voice ID, through voice biometrics that recognises and authenticates an individual’s identity
- Speech to text: audio-to-text transcription, sometimes in different languages
- Audio Fingerprint: automatic identification of audio fingerprints, to be able to identify and compare interlocutors through their voice patterns
3. Is there a solution that allows trial transcripts?
Probus trial transcription software is a cloud solution that has those technologies, being the ideal solution for all legal professionals.
The price of a transcript varies according to the characteristics of each demand. Probus is a SaaS platform, which offers options adapted to each volume of work, whether pay per use, indicated for independent legal professionals, or through a monthly subscription designed for large law firms. Thus, Probus allows you to easily work collaboratively with your team on the same document.
In addition, Probus uses artificial intelligence constituted in AWS, with the maximum guarantee of security and privacy.
With Probus you can automatically transcribe any audio and video file in minutes, saving time in reviewing recordings since you do not need to view them. In addition, it has a drop-down timeline with annotation filters, transcription and clips to directly access the desired moment of the session.
As for the additional equipment, with Probus you do not need to convert any file to import your sessions. You can use any recording format (.mov, .mp4, .avi, .flv…) and import it directly into the platform to start transcribing content. No conversion, adaptation, or other additional adjustments.
4. What are the advantages of automatically transcribing a judgment?
In the legal field, where it is extremely important in which context the interlocutor says something, having the professional transcript of a trial is a really useful resource.
Accuracy in legal transcription is key, as it plays a decisive role in trials by providing the evidence needed to determine the outcome of a case.
In addition, this service is framed within the implementation of the new Spanish Procedural Efficiency Law that enhances orality within procedural procedures. This law, which is part of the Justice 2030 Plan, aims to streamline the activity of Justice in structural terms, facilitate social cohesion and contribute to the sustainability of the system.
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In conclusion, transcription software such as Probus facilitates the daily work of judges, prosecutors, lawyers of the Administration of Justice and offices, as well as lawyers, prosecutors, and mediators. All of them will be able to access the recording of the trials without having to make the complete visualisation of the trial, as is the case now, allowing them to reduce viewing times and the costs associated with it.